Cataloging Vocabulary Glossary

 

1.  AACR2 stands for the Anglo-American Cataloguing Rules, Second Edition. It is published jointly

    by the American Library Association, the Canadian Library Association, and the Chartered

    Institute of Library and Information Professionals (in the UK).  AACR2 is designed for use in

    the construction of catalogues and other lists in general libraries of all sizes. The rules cover the

    description of, and the provision of access points for, all library materials commonly collected at    

    the present time. (www.wikipedia.org)

 

2.  Access Points additional forms of headings for books, reference works, indexes, periodicals, and

     other materials listed in an electric card catalogdditional forms of headings for books, reference

     works, indexes, periodicals, and other materials listed in an electric card catalog.   

     (http://toolsforwriters.org/portfolios/fall03/orr/a.htm)

 

3.  ASCII American Standard Code for Information Interchange (ASCII), pronounced /ˈæski/^[1] is a character encoding based on the English alphabet. ASCII codes represent text in computers, communications equipment, and other devices that work with text. Most modern character encodings—which support many more characters than did the original—have a historical basis in ASCII. (http://en.wikipedia.org/wiki/ASCII)

 

4.  Authority Control and Authority Files is a term used in library and information science to refer to the practice of creating and maintaining headings for    

     bibliographic material in a catalog. Authority control fulfills two important functions. First, it enables catalogers to disambiguate items with similar or identical

     headings. For example, two authors who happen to have published under the same name can be distinguished from each other by adding middle initials, birth

     and/or

     death (or flourished, if these are unknown) dates, or a descriptive epithet to the heading of one (or both) authors. Second, authority control is used by catalogers

     to collocate materials that logically belong together, although they present themselves differently. For example, authority records are used to establish uniform

     titles, which can collocate all versions of a given work together even when they are issued under different titles. (www.wikipedia.org)

 

      The most common way of enforcing authority control in a bibliographic catalog is to set up a separate index of authority records, which relates to and governs

     the headings used in the main catalog. This separate index is often referred to as an "authority file." It contains an indexable record of all decisions made by

     catalogers in a given library (or -- as is increasingly thecase -- cataloguing consortium), which catalogers consult when making, or revising, decisions about

     headings. (www.wikipedia.org)

 

5.  Automation is the implementation of processes by automatic means; the theory, art or technique of making a process more automatic; the investigation, design,    

    development and application of methods for rendering processes automatic, self-moving or self-controlling; the conversion of a procedure, a process or equipment to

    automatic operation. Noun: The automatic operation or control of a process, machine, equipment or system; the mechanical and electronic techniques and equipment

    used to achieve automatic operation or control; the condition of being automatically controlled or operated.

 

6. Bibliographic Records A description of a book, journal or other library materials. It may include author, title, publication information, the COLLATION, and

    SUBJECT HEADINGS.  (http://lib.colostate.edu/howto/gloss.html)

 

 

7. Call Numbers (Dewey Decimal and Library of Congress)  A combination of letters and numbers assigned to each book, microform, recording or other material.

    Most research libraries use a system developed by the LIBRARY OF CONGRESS (LC) which indicates the subject of the book and allows books on the same

    subject to be shelved together. In the online catalog most call numbers appear like this: NK5389 .C1.  (http://lib.colostate.edu/howto/gloss.html)

 

 

 

   Cutter Tables and Numbers C.A. Cutter's Two-Figure Author Table, familiarly known as the Cutter table, was developed by Charles A. Cutter in the 1800's as a library tool for organizing library materials alphabetically. There is also a three-figure table. Both the two- and three-figure tables are used in the Superintendent of Documents classification system. The tables are available from commercial library supply houses.Cutter numbers are used when there is no series number to identify the publications and dates are not appropriate for identification. Cutter numbers are used to distinguish publications in the category classes, as well as in unnumbered series classes.  (http://www.gpo.gov/su_docs/fdlp/pubs/classman/cl_ch4.html)

 

 

 

 

 

8. Catalog and OPAC A list of library materials which describe, and indexes the resources of a collection or library. A CATALOG may be ONLINE, a CARD

    CATALOG, or printed in books.  (http://lib.colostate.edu/howto/gloss.html)

 

     Acronym for Online Public Access Catalog.  An electronic or digitized version of a library's card catalog.  (http://lib.colostate.edu/howto/gloss.html) 

 

9. CIP  A Cataloging in Publication record (aka CIP data) is a bibliographic record prepared by the Library of Congress for a book that has not yet been published.

    When the book is published, the publisher includes the CIP data on the copyright page thereby facilitating book processing for libraries and book dealers.

     (http://cip.loc.gov/)

 

 

10. Copy Cataloging Cataloging by copying entirely or editing an existing record from a bibliographic utility's database, and incorporating it into one's own catalog.

    (http://libraries.ou.edu/etc/cataloging/catgloss.asp)

 

11. Dewey Decimal Classification A call number system used to classify and organize material in libraries. The Dewey Decimal system is based ten primary categories

     with each category being further subdivided into more narrow and specific topics. The juvenile collections in the University Library are organized by the Dewey

     Decimal system.  (http://library.uww.edu/guides/tutorial/glossary.html#dewey)

 

 

12. Descriptive Cataloging what the information object is, not what it is about. Descriptive cataloging sets out to provide access points. It requires the descriptive

     cataloger to identify the title proper of a work, the person responsible for the work (personal author, corporate author, etc.), and the extent of a work (physical

     dimensions or file size or URL web-address, etc.), as well as to determine the existence of uniform titles or alternative/parallel titles, and if the work belongs to a

     series or not, as spelled out by the particular descriptive cataloging code being used.  (http://liswiki.org/wiki/Descriptive_cataloging)

 

13. URL and FTP Uniform Resource Locator; an address that specifies the location of a file on the Internet

                           (http://www.lib.fsu.edu/index.php?q=help/libraryterms#F)

                      File Transfer Protocol, or file transfer program; the program and protocol which allows files to be transferred across the Internet; now also

                          incorporated into WWW browsers such as netscape. (http://www.cs.bris.ac.uk/Teaching/Resources/COMS11200/jargon.html)

 

14. General Material Designation Use General Material Designations (GMD) for current original cataloging. GMDs are generic terms describing the medium of the   

     item. OCLC defines subfield ‡h (Medium) in field 245 (Title Statement) for GMD information. Enter GMDs in lowercase letters enclosed in brackets.

    (http://www.oclc.org/bibformats/en/onlinecataloging/default.shtm)

 

15. ISBD, ISBN, ISSN International Standard Serial Number. A unique 8-digit code assigned to the specific title of a serial

                               (http://www.library.cornell.edu/newhelp/glossary.html)

                               International Standard Book Number. A unique 10-digit code assigned to a specific edition of a book before it is published.

                                               (http://www.library.cornell.edu/newhelp/glossary.html)

                                               International Standard Bibliographic Description.  Best known in terms of ISBD punctuation, the distinctive punctuation pattern used in

                                      almost all American cataloging since 1974.

                                      (http://libraries.ou.edu/etc/cataloging/catgloss.asp) 

 

16. Library of Congress Classification and Library of Congress Control Number A classification system developed by the Library of Congress (LC) that is used

    to organize the collections of many academic and research libraries. This alpha-numeric system arranges materials by subject. Each subject or class is represented

    by a series of letters and numbers, which are used to create an LC call number. To see the main classes in the LC system, go to Library of Congress Classification.

    (http://www.library.cornell.edu/newhelp/glossary.html)

 

 

 

17. MARC and USMARC Machine-Readable Cataloging.  The machine-readable cataloging format used in the U.S.  Formerly known as LC MARC, MARC II, and   

     MARC.  (http://libraries.ou.edu/etc/cataloging/catgloss.asp)

 

18. OCLC This database is an online catalog of the holdings of books, journals, and other materials held by thousands of OCLC member libraries. (OCLC is Online

     Computer Library Center.) (http://www.library.cornell.edu/newhelp/glossary.html)

 

19. Retrospective Conversion The process of converting bibliographic information from card or book records to computerized records for materials already held in  

     collections before computer cataloging began.  (http://libraries.ou.edu/etc/cataloging/catgloss.asp)

 

20. Sears' List of Subject Headings Sears List of Subject Headings has served the needs of small and medium-sized libraries, delivering a basic list of essential 

      headings, together with patterns and examples to guide the cataloger in creating further headings as needed. Practical features include a thesaurus-like format, an

      accompanying list of cancelled and replacement headings, and legends within the list that identify earlier forms of headings.     

      (http://www.hwwilson.com/print/searslst_18th.cfm)

 

21. Precataloged Records